Government Electronic Document Management Solution

You can achieve more with an electronic document management solution. All your content will become digital, connected, and organized in one place. You’ll be able to access what you need when you need it. You’ll also be able to provide better and faster service which your community’s internal and external customers are sure to appreciate.

You can start simple.

First, focus your digital transformation efforts on becoming paperless. A document management solution captures, stores, and retrieves your data. But it also manages your critical data, documents, and content.

When your content is digital, you gain many powers. You can manage content, processes, and cases through workflow automation. Think of automated routing and approvals with all the tracking and reporting you can dream of. You can also streamline your case management processing. Envision this as a single view into a problem that includes every piece of data you need to resolve the issue. This solution even offers integrations with your current technologies. Such systems may include your ERP, HRIS, and other line-of-business systems. Your users can gain instant access to their documents and processes. You can get everything you need without switching between applications.

Once you capture the documents, you can automate the processes surrounding them.

You can apply our solutions across your entire department or agency. You can even use them across your entire government enterprise. However, most organizations start one process at a time. Local and county governments often automate Agenda & Minutes Management and Public Records Requests first.

The first step toward a digital government is to do something with all that paper. For instance, you could eliminate the need for storing it. This change will free up a lot of much-needed space in your crowded offices. A document management solution has many abilities:

  • Captures all the data on the paper digitally
  • Categorizes and organizes the documents
  • Recognizes critical data
  • Stores all data in one location for easy access

This way, you can find a document with just a few clicks.

Benefits

  • Your data is digital and easier to access
  • Compliance
  • Don’t need to worry about paper documents being lost in accidents/fire/water

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More on Document Management

 

This labor-intensive task is challenging for many City Clerks and Administrators. But automated agenda management software can help. It removes the need to create and distribute agendas and minutes manually. Instead, you can auto-create, assemble, and update packets digitally. An easy-to-use dashboard keeps you on top of requests. Workflow automation helps you track electronic form submissions. An audit trail enforces the proper review and approval procedures. And in a single click, you can create agendas and packets, and publish the agenda and minutes online.

Benefits

  • Automatic agenda, packet and minutes creation for constituents and council members
  • Simplified video posting with agenda time-stamped bookmarks
  • Tracking and displaying of live voting
  • Consolidates disconnected solutions

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Meet your fulfillment request by the deadline without batting an eye. This solution offers effortless access to your captured documents. It can automate your request and approval processes. You can also make securely fulfilled document requests available for sale online. It also enables you to redact confidential information. As a result, you can further your transparency. And you can even open government initiatives. Your constituents will also gain self-service access.

Benefits

  • Simplifies request submission and delivery for constituents and media
  • A foundation you can build on
  • Improves process transparency, compliance, and reporting for better service

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Streamline your electronic plan review process for faster government infrastructure planning and community development. Contractors, vendors, constituents, planning, and public works staff can import their plans and supporting documents through a website portal. It allows you to:

  • Submit plans electronically for faster review and approval
  • Collaborate in real-time – you can even use automated comment tracking and reviews
  • Manage plan revisions and markups
  • Automate adjudication communications
  • Meet mandated deadlines

Benefits

  • Submit plans electronically for faster review and approval
  • Collaborate in real time with automated comment tracking and reviews
  • Meet mandated deadlines while reducing paper across the enterprise

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Connect your GIS data with supporting documents in your document management system. And, access the documents you need right in your existing GIS system. Your GIS users likely spend all day with Esri ArcGIS. So why not give them access to the supporting documents within their system? The Integrated GIS feature can speed up your review and approvals processes. It can provide geographical-relevant documents as a data layer on a map. It also eliminates paper processing and automates processes. You even get access to documents that require reviews by multiple staff members. With geography and its related information at their fingertips, users have increased insight to make more informed and timely decisions.

Benefits

  • Geo-enable documents and make them available to map
  • Save modified maps as images for use within automated workflow processes
  • Run location analytics on existing content in your document management system

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Streamline your grants management with document management and case management. It enables you to securely control the data, processes, and documentation for the grant funds you are requesting, managing, awarding, and expending in your community. You will have a single repository for all the documents, checklists, tasks, and critical grant-related data. You can access them from the grant systems you already use. Compliance is easier when you can see which documents are missing.

Benefits

  • Securely store all required documentation and data
  • Enforce records retention
  • Automate tasks and checklists
  • Monitor visits and compliance requirements

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Document management saves housing and human services agencies money and more. You can spend less on paper-based processing and reduce storage. This change lays the groundwork for faster, more efficient programs. You can easily manage critical documents to support compliance and program delivery, enforce record retention, and manage eligibility determination. As a result, you can be sure that employees are aware of the most current policies.

Benefits

  • Create a single place to distribute, acknowledge and archive your policies
  • Securely store required documentation, enforce retention, and automate compliance
  • Automate manual processes ensuring program requirements

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You can also use document management to automate your business processes in the following areas:

You can reduce the cost to operate tribal governments with an electronic document management software. In addition to government solutions listed above, here are other solutions specific to tribal government.

  • Land Management
  • Fleet Management
  • Tribal Government
  • Law Enforcement
  • Grants Management
  • Tribal Enrollment
  • Records Preservation
  • Casino Management
  • Health Services

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The Content Portal, powered by Jadu, is a fully integrated web content management portal solution that integrates seamlessly with OnBase Content, Workflow, WorkView, electronic forms, and payment processing to enhance your operational efficiency, supercharge your digital transformation, and help you achieve your mobile-first strategy. 

Benefits

  • Provide faster service and better experiences to your customers
  • Customers enjoy convenient self-service from any location and any device, from smartphone to tablet to desktop computer
  • Give your customers instant access to services 24/7/365
  • Boost the ROI of your existing systems with the portal’s integration capabilities

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Related Topics

Agenda Management Solution

Manage your agenda, minutes, video, voting, and records on one digital and automated agenda management software platform. And, without paper!

Public Records Management Software

Public records management software connects you to all the necessary information you need to fulfill a request so you can deliver better and faster results.

Tribal Government

Transform the way your tribe does business and better your entire community with a single document management solution that is scalable. It will help you improve tribal member services and save money.

OnBase Software

A single content services platform for managing content, processes, and cases that combines ECM, case management, BPM, records management, compliance, and capture capabilities on a single platform.

Content Portal

The Content Portal, powered by Jadu, is a fully integrated web content management portal solution that enhances your operational efficiency and supercharges your digital transformation.
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